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Director, Estate Administration
Department:Gift Planning
FT/PT Status:Regular Full Time

Job Description:


has an immediate opening for an

Director, Estate Administration

The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University).  It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University. 

The Director of Estate Administration directs all aspects of the University of Illinois Foundation’s efforts to realize estate distributions to the University of Illinois Foundation (“UIF”) and University of Illinois (“University”), working in conjunction with donors, donors’ estate representatives, UIF colleagues, and University and UIF Counsel. Also provides guidance and oversight for UIF’s administration of life income gifts and other estate commitments.




  1. Leads the estate administration function at UIF so that that the University and UIF realize estate distributions in a timely manner and that those distributions are processed accurately. This includes communicating with attorneys, advisors, executors, trustees, and plan administrators on matters associated with the administration and settlement of estate distributions; reviewing estate settlement documents and approving for UIF/University signature; implementing a system for tracking estates in the settlement process; and communicating with benefitting University units regarding their estate gifts in the settlement process.
  2. Supervises and performs related management responsibilities for the estate administration team, including establishment and ongoing evaluation of team goals and management of individual performance and professional development.
  3. Reviews and approves deferred gift commitment documentation, including for revocable and life income gifts, to ensure UIF has the appropriate information to administer and steward deferred gift commitments. Also provides guidance to colleagues on estate language and administration.
  4. Collaborates with UIF accounting staff working on life income gifts, irrevocable trusts held by others, and beneficial interest trusts to make certain UIF administers such gifts in compliance with laws, regulations, and industry best practices, while serving the needs of benefitting units, donors, and income beneficiaries.
  5. Oversees the administration of life insurance policies owned by UIF to ensure donor gifts to such policies are processed accurately, policy premiums are paid on time, and that mature or otherwise inactive policies are liquidated in a timely fashion.
  6. Serves as primary liaison with UIF General Counsel and University legal and tax advisors regarding UIF and University estate administration and other issues related to deferred gifts.
  7. Maintains subject matter expertise on planned giving vehicles and related laws and best practices, develops processes and procedures to enhance the efficiency of estate administration and life insurance administration. Also contributes to the development of processes and procedures related to life income gift administration and deferred gift processing and documentation.



  • Bachelor's degree or equivalent work experience with 5+ years of experience in banking/trust environment or in the legal practice areas of estate planning, probate, taxation, or trust operations
  • Strong analytical skills and attention to detail
  • High integrity, ability to adhere to strict confidentiality standards
  • Willingness to embrace new ideas and engage in collaboration, and excellent relationship-building, and interpersonal communication skills
  • Results-driven leader who can manage and reprioritize multiple projects



  • 2-5 years of higher education or non-profit industry
  • JD, CPA, or CFP designation
  • Experience managing team members

Competitive benefit package and compensation commensurate with experience.  Comprehensive background check including but not limited to a criminal conviction and credit check will be conducted.

Application Deadline: October 24th, 2021

Application Process: For full consideration for the role, all candidates must complete an online application and include a resume and cover letter.  Candidates may create a profile through  For further information regarding application procedures, contact Foundation Human Resources at